Biz Tips: Ensuring Your Message is Heard and Digested While Presenting Virtually

Biz Tips: Ensuring Your Message is Heard and Digested While Presenting Virtually

Biz Tip:

Ensuring Your Message is Heard and Digested While Presenting Virtually

Zoom calls are becoming the most commonly accepted communication for work. As calendars become increasingly filled with Zoom calls, the term “Zoom fatigue” is being used to describe the exhaustion people feel from staring at their computer screen all day.

Unfortunately, this makes a presenter’s job even more difficult as they confront a tired audience that wants nothing more than to see the day end. So how can you make your presentations compelling enough to ensure that the message is digested? Here are a few suggestions you can swipe to keep your audience alert and make your message compelling.

Keep Presentations Short

Keep your message short and simple and eliminate any fluff.

Many presenters follow the 10/20/30 rule, which means that you have 10 slides that you present in 20 minutes using a 30 point font.

Focus on communicating just one message and use stories and examples to help support it. Millennials often claim that they only interact with content that uses stories, it’s even more important to use stories than statistics and examples to prove your point.

Screen Share Your Presentation

Many people are visual learners so it’s important to consider screen sharing your slide deck and ensuring that your audience is able to see your message written visually. You may choose to also have your face in the corner of the screen to help people feel more connected with you while you are presenting.

Screen sharing also helps people dial back in if they drifted off while you explained your main point.

Going back to the 10/20/30 rule, using just 10 slides will help further simplify your point and make the message stay clear in people’s minds.

In addition, consider using branded colors. Most presenters believe that roughly a quarter of slides should feature branded colors.

Include no more than five bullet points per slide and keep them highly visual with charts, graphs, and infographics.

Use Inflection

One of the easiest ways to kill a virtual presentation is to present with a monotone voice. Do some practice and record yourself running through your presentation. When you go back, you can look for fidgeting or other distracting factors you might make.

During the presentation, you can record the call and listen back to evaluate your performance. Zig Ziglar, a famous sales mogul, says vocal inflection is his secret weapon to selling because it has the ability to transfer emotion.

It may help to try out various cadences by speaking softly when you’re making an important point and adding pauses for a dramatic effect.

Encourage Comments

Finally, one of the best ways to make sure that you’ve been heard is to talk to your audience. Most video conferencing platforms, such as Zoom and Google Hangouts, have chatting and question features that allow you to ask the audience to comment and raise their hand. On Zoom, you can even pick people live in the audience to share their screen and ask questions or comment.

As your putting your presentation together, think of questions that

Conclusion

As we embrace an increasingly virtual world, it’s become more difficult to get your message heard. Audiences are no longer in a single conference room; instead, we are competing with distractions in viewer homes, such as crying babies or barking dogs, that can easily pull their attention away from us. By using these tips, you’ll be able to hold the audience’s attention for extended periods of time and make sure that every nuance of your message is heard.

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